Archive for February 2nd, 2012

Delayed Renewal Notices Hitting Mailboxes

February 2, 2012

If the amount of phone calls we’ve received over the past week is any indication, many of you are upset that you have received a membership renewal notice after you have already renewed. Even after some of you have received your membership cards, the notice comes in the mail days or weeks later. However, we believe we have found the problem: the U.S.P.S, or more accurately, one of its distribution centers.

This has been an on ongoing problem but over the last few months it has escalated to new levels. Three months before your expiration, USPA mails the first renewal notice, followed two months later by a second mailed notice. We also try to process as many applications as possible before the renewals are printed to minimize the possibility of submitting a notice after you have renewed. Incredibly, we’re hearing of six-week delays in delivery of U.S. mail that goes through our local distribution center.

When we first learned of the postal delay, we altered our schedule of generating these notices and coordinated with our third-party mailer to get them to our members in a timely fashion, yet the complaints continued to increase.

What we discovered comes from an audit report dated September 13, 2011 from the Office of Inspector General United States Postal Service showing that our regional distribution office ranked first in delayed mail. Over the last two years, the average distribution center decreased delays by nearly 2% while our regional center’s delayed mail trend increased by 139% – the worst in the country.

The delays are unfortunate, but for now, rest assured that we have heard each of your suggestions and are proactively working to resolve this issue anyway we can.

You can view the Inspector’s report here.

Clint Vincent
Director of Membership Services


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